TeamSync Semantic Search combines vector and keyword retrieval so regulated teams can surface the right document, clause, or data point the first time — across every format, every system, with permissions enforced at query time.
Semantic Search uses dense vector embeddings and keyword BM25 ranking in a single query. When a lawyer types "indemnification cap on IP claims" they get contracts containing that clause — even when the exact phrase never appears. When a compliance officer searches "breach notification timelines" they see relevant policy docs, not a list of emails containing "breach". Both precision and recall improve at once.
Every query runs through the platform's permission engine before results are returned. A user searching for "merger agreement" only sees documents they are allowed to open. There is no separate permissions sync, no eventual consistency lag, no risk that a private draft surfaces in a colleague's results. The record-level access control that protects your repository also protects your search index.
The search index ingests every file type the repository holds — Office documents, PDFs, scanned images after OCR, email threads, audio transcripts, and video metadata. A contract buried in a 400-page scanned due-diligence pack is as findable as a born-digital Word file. Cross-format retrieval means no document is a dead end just because of how it was created.
TeamSync's federation layer indexes connected storage systems — SharePoint, S3 buckets, legacy ECMs — alongside the native repository. A single search bar reaches everything. Results are ranked uniformly regardless of source. Teams keep working in the systems they know while search becomes a single entry point across the whole regulated estate.
Find the right clause, policy, or precedent in one query instead of opening twenty documents.
Search results are filtered by your access rights at query time — confidential records never surface to unauthorised users.
Federated indexing reaches your existing storage systems so search works day one without moving files.
PDFs, Office files, scanned images, audio transcripts, and video metadata are all indexed and searchable from one bar.
Associates search by concept — "force majeure energy sector" — and retrieve relevant clauses from thousands of historical contracts without opening each file manually.
Rather than manually reviewing 800 policy documents, the compliance team runs a single semantic query and gets a ranked list of every relevant section — permissions-filtered to their access level.
Federated semantic search spans the legacy ECM and the new repository simultaneously, surfacing inspection findings across formats from PDF reports to scanned paper records.
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